Posting Title: Shipping Assistant
Job Code Title:
Department/ Office: Economic Commission for Africa
Duty Station: ADDIS ABABA
Posting Period: 22 May 2023-4
June 2023
Job Opening number: 23--ECA-209643-H-ADDIS ABABA
Staffing Exercise ID: N/A
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United Nations Core Values:
Integrity, Professionalism, Respect
for Diversity
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Result of Service
The key results
have an impact on the execution of the UNECA
shipping Unit services management in terms of quality and accuracy of
work completed. Accurate data entry,
presentation of information and client-oriented approach in provision of
efficient and high quality shipping services. Decisions made are important in terms of meeting deadlines; ensure provision of efficient and accurate shipping
services and projecting
professional image of the office
Work Location Addis Ababa Expected duration
9 months (3 months contract
with 1 month break in between)
Duties and Responsibilities
Objective:
The Individual
Contractor will assist the Shipping Unit team in carrying out several Logistics
related activities The Logistic
Unit is an integral part of Supply
Chain Management Section
and is responsible for
handling the duty free inbound
and outbound shipment
for official goods
and international staff
members PE/HHG and vehicle.
Responsibilities:
Under the direct supervision of the Shipping
Unit Supervisor and the overall
direction of the Chief of Section, the incumbent will be
responsible for the following duties:
- Handled all inbound shipments of official goods and staff members PE/HHG and
- Processing all outbound shipments of official goods and staff members PE/lIHG
and
- vehicle.
- Briefing new international staff members joined
the secretariat for their privileges and
- immunities
- Maintain duty free privileges according with host country agreement between Ethiopia
- and United Nations and Staff rules
- Clear and delivery conference equipment and press
equipment during for various
- meeting at UNECA
- Handles the dispatch ing of various
conference materials and documents in connection
- with staff members traveling on of official
mission.
- Arrange insurance
coverage through UNHQ, NY, Geneva or Vienna for outbound
- consignment.
- Arrange insurance claim when damage
and lost reported.
- Processing inbound
delivery in UMOJA when original
shipping documents received.
- Advise and provide explanation on any query
raised by international staff members on
- the duty free privileges for the importation of HHG and vehicle.
- Process payment
for invoice coming from Shipping
agents and air carriers for the
- service rendered.
- Solicit quotations for potential and recognize clearing
Agent.
- Assist in the preparation of accounts. statistics and other statements relating shipping
- unit.
- Management of petty cash
- Assist international staff and local staff members
on their mission
trips at Bole Airport
- Customs.
Qualifications/special skills
At least
5 years of progressively responsible experience in the field of logistics/business administration, IT is required.
Experience in the application of UN’s internal procurement policies, processes
and procedures in relation to Logistics would be an asset.
Languages
English and French are the working
languages of the United Nations
Secretariat. For the post advertised, fluency in oral and written
English is required. Excellent English writing ability is a must. Knowledge of
French or another official United Nations language is an advantage.
Additional Information
No Fee
THE
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS
(APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS
DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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Accessibility
Required Person: 1
Employment Type: Contract
Salary: Negotiable
Work Experience: 5 years